Executive Assistant at Alexandria

Job Description

Summary:Under minimal supervision, is responsible for effective management of an executive office and assumes substantial responsibility for performing a wide variety of administrative functions. Conducts research, prepares statistical reports, handles information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Performs all other duties as required.Responsibilities:Will attend meetings; record, compile, transcribe, and distribute minutes of meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, management, committees, and boards of directors. Coordinate and direct office services, such as records and budget preparation, and personnel. May develop and interpret administrative and operating policies and procedures for employees. Arrange travel for managers/executives. Meet with individuals, special interest groups, and other on behalf of management.Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Handles confidential information. Greet visitors and determine whether they should be given access to specific individuals.Prepare responses to correspondence containing routine inquiries.Perform general office duties such as ordering supplies, maintaining records management systems, and performing high level bookkeeping work.Prepare agendas and make arrangements for committee, board, and other meetings.Make travel arrangements for managers and prepares travel expenses.Qualifications/Competencies/Experience:Works independently with minimalguidance. Interprets customer needs, assesses requirements and identifies solutions to non-standard requests.Uses best practices and knowledge of internal/external business issues to improve products or services in own discipline.Manages own time to meet agreed targets; develops plans for short-term work activities in own area. Explains difficult issues and works to establish consensusPromotes teamwork; coaches and guides others.Must have Bachelors degree.Must have extensive knowledge of Microsoft Office - Word, Excel, PowerPoint.Must have 10+ years of relevant experience

Job Requirements

Please refer to the Job Description for the qualifications.
Country: USA, State: Virginia, City: Alexandria, Company: CB&I.