Administrative Assistant at Richmond

About Jones Lang LaSalle

Jones Lang LaSalle (NYSE:JLL) is a professional services and investment management firm offering specialized real estate services to clients seeking increased value by owning, occupying and investing in real estate. With annual revenue of $3.9 billion, Jones Lang LaSalle operates in 70 countries from more than 1,000 locations worldwide. On behalf of its clients, the firm provides management and real estate outsourcing services to a property portfolio of 2.6 billion square feet and completed $63 billion in sales, acquisitions and finance transactions in 2012. Its investment management business, LaSalle Investment Management, has $47.7 billion of real estate assets under management.

For further information, visit www.jll.com.

ADMINISTRATIVE ASSISTANT – Richmond, VA

Responsibilities:

• Perform administrative and office support functions and activities for the executive to include calendar management, meeting planning on and off-site, travel and expense management, filing and faxing.
• Tracks, updates and produce listing packages, activity reports and lease abstracts with little to no oversight
• Produces and updates flyers.  Work with support team and CoStar and Loopnet to be sure they are recorded, updated and accurate.
• Maintains a high level of professionalism and integrity as a team player across the organization and possess the ability to work for and communicate in various forms with peers, multiple level managers, supervisors, external clients and vendors with minimal daily supervision.
• Exercises an understanding of commercial real estate and the local Richmond market
• Update and maintain company Client First (CRM) database to track prospects, clients, marketing process and deal information.
• Type, format and produce documents such as presentations, correspondence, standard reports in accordance with corporate governed standards and guidelines with an attention to detail.
• Order and stock collateral and select office supplies as necessary.
• Assert discretion and professionalism when given access to confidential and/or private information.
• Participate in regular administrative and business unit meetings as requested to understand and facilitate client goals.
• Train and mentor junior assistants and new hires.

 Requirements

Requirements:
• College degree required.
• Prefer minimum three to five years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization.
• High level of proficiency and working knowledge of database software, Microsoft Word, Excel, Power Point, Outlook, and Mapping software.
• Advanced oral and written communication skills (spelling, grammar and punctuation).
• Strong organizational, interpersonal and communication skills.
• Strong proofreading and editing abilities.
• Resourceful self-starter; pressure-durable.
• Develop effective and constructive solutions to challenges and obstacles.
• Possess a working knowledge in navigating and conducting Internet and Intranet searches.
• Have a working knowledge of audio visual equipment located in the conference rooms including the ability to connect videoconference calls.
• Proven ability to consistently manage multiple projects with accuracy and meet assigned deadlines. 
• Ability to work efficiently autonomously or as a member of the team.
• Be a team player, dealing effectively with coworkers and internal clients at all levels.
• Embodies the spirit of leadership and is viewed as a leader within the brokerage support team.
• Flexibility to work last minute overtime as needed.

Jones Lang LaSalle is an Equal Opportunity Employer

Jones Lang LaSalle is an equal opportunity employer and committed to developing and maintaining a diverse workforce. Jones Lang LaSalle strongly believes in equal opportunity for all, without regard to race, color, religion, creed, age, sex, pregnancy, family responsibility (e.g. child care, elder care), national origin or ancestry, citizenship, marital status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business. Equal employment opportunity will be extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training, discipline, layoff, recall and termination.

Start a lasting career with Jones Lang LaSalle today!

We offer a competitive salary and benefits package. To be considered, please visit our Web site at http://www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx  to apply online. All resumes MUST BE submitted via our web site. Please reference Job: 26369.

Country: USA, State: Virginia, City: Richmond, Company: Jones Lang LaSalle.